Opportunity Information: Apply for EAPULN18 001
The U.S. Embassy in Ulaanbaatar, through its Public Affairs Section (PAS), offers funding under its Public Diplomacy Local Grants Program to support projects that strengthen mutual understanding and people-to-people ties between the United States and Mongolia. The program is designed for cultural, artistic, educational, and professional exchange-style activities, and a core rule is that every proposal must include a clear American component (for example, U.S. experts, U.S. institutions, U.S. cultural or educational content, or collaboration with American partners). Typical projects include lectures and seminars, speaker programs, cultural workshops and joint performances or exhibitions, cultural heritage conservation and preservation, professional or academic exchanges, and skills-based training and professional development workshops.
Funding priorities fall into five broad categories. First is U.S.-Mongolia relations, including political and security issues and efforts that contribute to regional or global peace and stability. Second is trade and economic partnership, such as expanding U.S. exports and investment, improving Mongolia's business environment, and supporting regional economic integration. Third is transnational, regional, and global challenges, including practical cooperation on issues like climate change, cyber-security, terrorism, criminal threats, and public health, as well as collaboration in sectors like energy, health, and technology. Fourth is democracy and rule of law, emphasizing democracy support, media capacity and press freedom, law enforcement cooperation related to domestic and transnational crime, and good governance and transparency. Fifth is public diplomacy promotion, which focuses directly on deepening U.S.-Mongolia connections and communicating U.S. policy and values through outreach, exchanges, and media engagement. In addition, PAS gives special consideration to proposals that align with one or more of these U.S. government goals: strengthening international resolve to denuclearize North Korea (DPRK), advocating free and reciprocal trade and investment in the Asia-Pacific, promoting a secure and open Indo-Pacific, supporting counterterrorism, and reinforcing U.S. commitment to Mongolia and the broader East Asia and Pacific region.
Awards may be issued as grants, fixed amount awards, or cooperative agreements. Cooperative agreements differ from standard grants because PAS anticipates being more actively involved in the project during implementation. Most projects are expected to be completed within one year or less, although continuation beyond the initial period may be considered on a non-competitive basis if funds remain available, performance is strong, and continued support is judged to be in the Department of State's interest. While the program will consider budgets up to USD 24,999 (the award ceiling), it signals that smaller, well-scoped projects are more likely to be funded. The opportunity is discretionary and subject to available funds, and the source record indicates an expectation of up to about 40 awards under the announcement referenced.
Applicants can include individuals as well as a range of institutions, but the program especially encourages applications from Mongolia-based organizations or U.S. organizations with branch offices in Mongolia. Eligible applicant types include registered nonprofit organizations (including think tanks and civil society groups), educational institutions, and certain government institutions such as libraries, parks, schools, and museums. The opportunity listing also references eligibility for some U.S.-based nonprofit and higher education categories, and certain local government entities, consistent with standard federal assistance eligibility classifications.
Cost sharing is encouraged but not required. If an applicant proposes cost share in the budget, it becomes a commitment the applicant is expected to meet. Cost share can include cash contributions or in-kind support like volunteer time, donated venues, partner staff support, or other counterpart contributions. The Embassy also makes clear that it will not fund entertainment or alcoholic beverages; if those costs are considered important by the applicant, they must be covered through cost sharing rather than grant funds.
The program also draws firm boundaries around what it will not support. Ineligible projects include those submitted by organizations or individuals who are neither Mongolian nor American, projects involving partisan political activity, charitable activities, construction, projects that support specific religious activities, fundraising campaigns, trade activities, and proposals focused mainly on building the applicant organization's core institutional capacity rather than delivering a public diplomacy program. International travel is generally not supported unless it is specifically justified as necessary to the project. Projects that duplicate existing efforts are also discouraged and may be deemed ineligible.
Applications are accepted on a rolling basis throughout the year, with submissions reviewed once per quarter. Application packages must follow strict formatting rules: documents in English, budgets in U.S. dollars, numbered pages, formatted to 8.5 x 11, and Microsoft Word documents single-spaced in 12-point Times New Roman with at least 1-inch margins. Applicants may include an optional cover letter on organizational letterhead, but they must submit a complete proposal of no more than 15 pages. The required proposal contents are detailed and practical: a proposal summary with objectives and anticipated outcomes; an organizational background including any prior U.S. government funding; a problem statement; clear and measurable goals and objectives tied to strengthening the U.S.-Mongolia relationship; program methods and design; specific activities; a schedule with dates, times, and locations; key personnel details with resumes for main personnel and an explanation of roles, qualifications, and time allocation; a monitoring and evaluation plan describing how progress and results will be tracked; a sustainability or future funding plan where relevant; and a line-item budget aligned to the narrative and U.S. government budget categories, including disclosure of other partner support for the same project.
To apply, materials must be emailed to Grants@usembassy.mn with the specified subject line format that includes "PAS FY17 Local Grants" and the applicant organization's name. Proposals that do not follow the submission requirements may be rejected without review. Questions can be sent to the same email address, but the Embassy states it does not provide pre-consultations on application strategy, and after submission staff will not discuss the competition with applicants until the review process is complete.
Selection decisions are based on a standard set of criteria that emphasize both substance and execution. Reviewers look for organizational capacity (including technical expertise, sound financial management, and a bank account), clearly defined goals and objectives with an approach likely to produce impact, strong alignment with Embassy priorities, sustainability beyond the grant period, feasibility from economic and operational perspectives, and a budget that is reasonable, realistic, and cost-effective (with an emphasis on impact per dollar). A credible monitoring and evaluation plan is also central, with applicants expected to define indicators, milestones, and a process for systematically collecting and analyzing information about activities and outcomes.
If selected, the award will be issued and administered by the PAS Grants Officer, and unsuccessful applicants will be notified in writing. Payments are typically made in at least two installments, and the first payment generally will not exceed 80 percent of the award total. Recipients must submit program and financial reports on the schedule specified in the award document, and funding disbursement may be tied to timely reporting. Final programmatic and financial reports are due within 90 days after the project ends. The program also provides budget guidance across common cost categories such as personnel, travel (with justification required for international travel), equipment (generally defined as items with a useful life over one year and a per-unit cost of USD 5,000 or more), supplies, contractual services, other direct costs, miscellaneous itemized expenses, and cost sharing.Apply for EAPULN18 001
- The Department of State, U.S. Mission to Mongolia in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "U.S. Embassy Ulaanbaatar Local Grants: Annual Program Statement" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.040.
- This funding opportunity was created on Feb 21, 2018.
- Applicants must submit their applications by Sep 12, 2018 After this date final decisions on FY2018 Q4 grant awards will be made, with all final obligation paperwork to be completed by no later than 1700 on Sept. 30, 2018 (EST).. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $24,999.00 in funding.
- The number of recipients for this funding is limited to 40 candidate(s).
- Eligible applicants include: County governments, City or township governments, Public and State controlled institutions of higher education, Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education, Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education, Private institutions of higher education, Individuals, Others (see text field entitled Additional Information on Eligibility for clarification).
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